How to Add Contacts to Your Sharp Copier Address Book

A quick walkthrough for setting up Scan to Email and Scan to Folder destinations on your Sharp MFP

If you've ever scanned a document and then wished you didn't have to type out a long email address on a tiny touchscreen, you're in the right place. Setting up address book entries on your Sharp copier is one of those little fifteen-minute jobs that pays off every single time someone scans a document. Here's how to do it.

You'll be working from the Sharp's web interface — the page that lives at your copier's IP address. If you don't know that address, you can find it on most Sharp models by going to Settings > Status > Network Status right on the copier itself.

Step 1: Open the Sharp web interface

Type the copier's IP address into your web browser. You'll land on the main Machine Identification page, which gives you a quick overview of the device — supply levels, paper trays, and tabs across the top for the different settings areas.

Step 2: Click the Address Book tab

Look for the Address Book tab in the row of tabs along the top of the page (next to Status, Document Operations, and so on). Click it.

Step 3: Click Add at the bottom of the page

You'll now see a list of any contacts that already exist in the address book. Scroll to the bottom of the list and click the Add(Y) button to start a new entry.

Step 4: Fill out the form

This is the screen that does the real work. Here's what to enter:

• Address Name — this is the name that will appear on the copier's touchscreen, so make it something you'll recognize at a glance (a person's name, a department, "Accounts Payable," etc.).
• Register this Address to be added to the [Frequent Use] index — check this box. It puts the contact on the first screen of the address book, so nobody has to dig.
• Type of scan location — pick the tab that matches what you're setting up: E-mail, FTP, Desktop, or Network Folder.
• Set as Default used — check this if you want this destination pre-selected when someone starts a scan.
• For E-mail, type the destination email address. For Network Folder, enter the folder path along with a username and password that has access to it.

When everything looks right, click Submit to save.

You're done

The new contact will show up immediately on the copier's touchscreen the next time someone opens the address book. If you find yourself adding several contacts at once, you can use the Submit and Register Next button at the bottom of the form to save and immediately open a fresh entry, which saves a few clicks per address.